Step 1 of 8

Tell us about your organization

This information is used to determine which compliance requirements apply to your engagement with Roll Point LLC.

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Organization details

Organization name *

Country of incorporation *

Primary contact name *

Contact email *

Organization website

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Engagement type

Nature of engagement *

Smartsheet consultingAdministration, licensing, USM, implementation, or training

AI & prompt engineeringLLM integration, AI workflow design, prompt strategy

Enterprise administrationGoogle Workspace, platform admin, identity management

Other / multipleCombined services or other scope

Step 2 of 8

Contract & governing law

Roll Point LLC operates under US law from Bend, Oregon. These are the standard contract positions for international engagements.

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Why this matters: Without a US governing law clause, any dispute could require Roll Point to litigate in your jurisdiction — at significant cost and under unfamiliar rules. This is a standard, non-negotiable requirement for international engagements.

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Standard contract positions

Term	Roll Point standard position
Governing law	State of Oregon, United States of America
Dispute resolution	Binding arbitration — AAA Commercial Rules, seat in Bend, OR
Contract language	English (US)
Force majeure	Mutual, 30-day notice requirement
Liability cap	Fees paid in prior 3 months for the relevant SOW
IP ownership	Work product belongs to client upon full payment; tools & methods retained by Roll Point
Confidentiality	Mutual NDA, 3-year survival post-engagement
Termination	Either party, 30 days written notice

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Client acknowledgment

Oregon governing law acceptableOur organization accepts Oregon, USA as the governing law jurisdiction for this engagement
AAA arbitration acceptedWe accept AAA Commercial Arbitration Rules as the dispute resolution mechanism
English-language contractWe can enter into and enforce a contract written in US English

Notes or proposed modifications (optional)

Non-standard positions require review by Roll Point's legal counsel before engagement commencement.

Step 3 of 8

OFAC sanctions screening

US law prohibits Roll Point LLC from engaging with individuals, organizations, or entities in OFAC-sanctioned countries. This is a legal obligation, not a choice.

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Legal requirement: Roll Point LLC must screen all international clients against the OFAC Specially Designated Nationals (SDN) list and sanctioned country list before engagement. Violations carry severe civil and criminal penalties.

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Currently sanctioned countries (OFAC)

Engagements with organizations headquartered in or primarily operating in these countries cannot proceed:

🇷🇺 Russia 🇮🇷 Iran 🇰🇵 North Korea 🇨🇺 Cuba 🇸🇾 Syria 🇷🇸 Crimea / Donetsk / Luhansk regions

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Self-screening tool

Search the official OFAC SDN list directly. Enter your organization name or key personnel names to verify.

This opens the official US Treasury OFAC search portal. Roll Point also conducts an independent verification during contract review.

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Client declarations

Not headquartered in a sanctioned countryOur organization's primary headquarters is not in a country subject to OFAC comprehensive sanctions
Not on the SDN listOur organization and its principals do not appear on the OFAC Specially Designated Nationals list
Funds are of legitimate originPayment funds are from lawful business operations and not connected to sanctioned entities or activities

Step 4 of 8

W-8BEN-E — tax certification

Roll Point LLC is a US entity. When receiving payment from foreign clients, we provide a W-8BEN-E to certify our US tax status and prevent unnecessary withholding.

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Good news for clients: Because Roll Point LLC is a US entity, you generally do not need to withhold taxes from payments to us. The W-8BEN-E we provide is your documentation that this is correct.

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What the W-8BEN-E covers

Item	Details
Form purpose	Certifies Roll Point LLC is a US entity for tax withholding purposes
Who completes it	Roll Point LLC (we provide it to you — you don't complete it)
Your responsibility	Retain on file; present to your tax authority if requested
Validity period	3 years from date of signing, or until a change in circumstances
When you need it	Before or at first payment, whenever your accounts payable team requires it
Common question	If your country withholds tax anyway, Roll Point can claim a Foreign Tax Credit (Form 1116) to avoid double taxation

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Your accounts payable requirements

Does your AP process require a W-8BEN-E before issuing payment?

Yes — required before first paymentOur AP team needs the form on file before we can process an invoice

Yes — required but not blockingWe need it eventually but can process initial payments without it

No — not requiredOur organization does not require this form

Unsure — will check with API need to verify with our accounts payable department

Does your country withhold taxes on payments to US service providers?

YesOur country requires withholding on cross-border service payments

NoWe pay the full invoiced amount without withholding

UnsureI'll confirm with our finance team

Step 5 of 8

Payment terms & currency

All Roll Point engagements are invoiced in US Dollars. Define payment method and schedule here.

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Currency & FX

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USD only: All invoices are issued in USD. If your organization pays in a different currency, your bank or payment processor handles the conversion at the prevailing rate on the payment date. Roll Point bears no FX risk.

Your organization's functional currency

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Payment method

Preferred payment method

International wire transfer (SWIFT)Recommended for amounts over $5,000. Routing details provided on invoice.

ACH (US bank account held by client)Only available if your organization holds a US bank account

Wise / TransferwiseLow-fee international transfer. Available for engagements under $25,000/quarter.

Credit card (Stripe)3% processing fee applies. Available for invoices under $5,000.

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Invoice terms

Preferred invoice payment terms

Net-15 (preferred)Payment due 15 days after invoice date — Roll Point standard

Net-30Payment due 30 days after invoice date

Net-45 (requires approval)Requires Roll Point approval; a 5% early payment discount may apply

Step 6 of 8

FBAR & FATCA threshold check

These are Roll Point's internal filing obligations — not yours. This step helps us track whether our international income activity triggers US reporting requirements.

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For Roll Point's use: FBAR (FinCEN 114) and FATCA (Form 8938) are US reporting obligations that apply to Roll Point LLC if we hold or receive funds in foreign accounts above certain thresholds. This does not create any obligation for you as a client.

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Estimated annual engagement value

Expected annual contract value (USD) *

Approximate total expected fees per year. Used only for internal compliance tracking.

Will payment be received via a foreign bank account or platform?

No — payment to US accountFunds received directly into Roll Point's US bank account

Yes — via foreign platformPayment routed through a foreign banking platform or account

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Threshold analysis

FBAR threshold

$10,000

Enter engagement value to assess

FATCA / Form 8938 threshold

$50,000

Enter engagement value to assess

Step 7 of 8

Data privacy & DPA assessment

Depending on your jurisdiction and the nature of data shared during our engagement, a Data Processing Agreement (DPA) may be required.

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Data privacy jurisdiction assessment

Is your organization subject to GDPR (EU/EEA/UK)?

Yes — EU/EEA basedOrganization is established in the European Union or European Economic Area

Yes — UK GDPROrganization is established in the United Kingdom

No — other jurisdictionOrganization is not subject to GDPR or UK GDPR

Will personal data of EU/UK residents be shared with Roll Point during this engagement?

Yes — employee or client data may be sharedEngagement may involve access to names, emails, or other personal identifiers

No — only anonymized or system dataNo personal data of natural persons will be shared

UnsureWe need to assess what data may be in scope

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Additional privacy frameworks

Check any that apply to your organization or the data involved in this engagement:

PIPEDA (Canada)Organization processes personal information of Canadian residents
PDPA (Singapore / Thailand)Organization processes personal data governed by PDPA
LGPD (Brazil)Organization processes personal data of Brazilian residents
POPIA (South Africa)Organization processes personal information of South African data subjects
Our organization has its own data processing requirementsWe have internal DPA templates or data handling requirements we need Roll Point to sign

Step 8 of 8

Onboarding summary

Review your completed onboarding profile. Roll Point's team will review and follow up within 2 business days.

⚖️ Legal disclaimer: This onboarding tool is for informational purposes only and does not constitute legal, tax, or financial advice. Information collected here is used solely by Roll Point LLC for engagement setup. Roll Point recommends that all parties engage qualified legal and tax counsel before entering into international contractor arrangements. Nothing in this tool creates a binding contract or engagement obligation.

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